Engagement plan from 31 March 2023 to 31 March 2024

Landlord name

Hillcrest Homes (Scotland) Limited

Publication date

31 March 2023

Regulatory status


The RSL meets regulatory requirements, including the Standards of Governance and Financial Management.

Why we are engaging with Hillcrest Homes (Scotland) Ltd (Hillcrest) 

We are engaging with Hillcrest about its financial management, development plans and because it is a systemically important landlord. 

We refer to a small number of RSLs as systemically important because of their stock size, turnover or level of debt or because of their significance within their area of operation.  We need to maintain a comprehensive understanding of how their business models operate, and how they manage the risks they face and the impact these may have.  So we seek some additional assurance each year through our engagement plans.  Given Hillcrest’s size, turnover and level of debt we consider it to be systemically important. 

We will review Hillcrest’s treasury management policy and practices to gain assurance about its approach to treasury management. 

Hillcrest is one of the largest developers of new affordable housing in Scotland. It has plans to grow through a considerable programme of new homes for social rent and mid-market rent. The number of affordable homes provided by Hillcrest will increase by around one fifth over the next five years. Hillcrest will receive significant public subsidy and has told us it will also need to obtain new private finance during 2023/24 to support its development programme. We will engage with Hillcrest to get assurance about how it is managing the risks to the organisation including its levels of debt and development plans. 

What Hillcrest must do 

Hillcrest must: 

  • provide copies of its Board and audit committee minutes as they become available; 
  • provide us with the information we require in relation to its treasury management policy and practices; 
  • send us by 30 April 2023:  
    • an update on the borrowing requirement for 2023/24;  
    • its latest projected monthly cash flows for the 12 months to 31 March 2024; 
    • its approved business plan and updated risk register;  
    • 30 year financial projections consisting of statement of comprehensive income, statement of financial position and statement of cash flow complete with assumptions and explanatory narrative;  
    • a comparison of projected financial loan covenants against current covenant requirements;   
    • financial sensitivity analysis which considers the key risks, the mitigation strategies for these risks and a comparison of the resulting covenant calculations with the actual current covenant requirements; 
    • the report to the Board in respect of the approved 30 year projections, sensitivity analysis and covenant compliance; and 
    • evidence of how it demonstrates affordability for its tenants. 
  • send us an update on its development programme by 31 October 2023. This will include its latest report to the governing body/appropriate committee about development and details of the scale and tenure mix, timescales for delivery and any material delays or changes to the programme; and 
  • tell us if there are any material adverse changes to its development plans which might affect its financial position or reputation, in line with our notifiable events guidance. 

What we will do  

We will:  

  • review the minutes of the Board and audit committee meetings and liaise as necessary;  
  • observe Hillcrest’s Board;   
  • review the information Hillcrest provides about its treasury management strategy policy and practices;
  • meet with Hillcrest to discuss its treasury management strategy policy and practices and decide whether we require any additional assurance; 
  • review the cash flow projections and liaise as necessary; 
  • review the business plan and financial projections; 
  • meet with Hillcrest’s senior staff to discuss the business plan, the financial information and any risks to the organisation;
  • review the development update and engage as necessary; and 
  • update our published engagement plan in the light of any material change to our planned engagement with Hillcrest.  

Regulatory returns  

Hillcrest must provide us with the following annual regulatory returns and alert us to notifiable events as appropriate: 

  • Annual Assurance Statement; 
  • audited financial statements and external auditor’s management letter; 
  • loan portfolio return; 
  • five year financial projections; and 
  • Annual Return on the Charter. 

It should also notify us of any material changes to its Annual Assurance Statement, and any tenant and resident safety matter which has been reported to or is being investigated by the Health and Safety Executive or reports from regulatory or statutory authorities or insurance providers, relating to safety concerns.  

Our lead officer for Hillcrest Homes (Scotland) Ltd is:

Lynn Stewart

Regulation Manager